Paper shredding or document destruction is critical for safe keeping confidential and sensitive information. Most of us create and keep files with sensitive content; examples of which are bills, financial statements, marketing plans, employee files, and even delivery packages. Government offices, non-commercial organizations, large corporations, small businesses, and private citizens alike make use of machines called shredders that cut paper into strips or fine pieces, which are then collected and recycled.
COMPLIANCE WITH THE LAW
We all have the right to protection of personal information. As a matter of fact, there are laws that penalize improper disposal of documents with sensitive and confidential content. Organizations that hold personal data but neglect to protect it face financial and legal consequences. Employers for example use paper shredding services to get rid of employee files which are no longer in use.
PROTECTING MOTHER NATURE
Numerous trees are cut down in order to make paper. To protect forests, people advocate a “paperless society”, and only use paper as a last resort. The practice of sustainable farming answers the need for raw materials in papermaking. Reusing and recycling strips and bits from paper shredding machines is also another method of preserving forests.
PREVENTING IDENTITY THEFT
Identity theft cases are prevalent, and increasingly becoming a huge threat with the advent of the Internet. A delivery box with a name and an address that’s not properly disposed of can already be a potential threat. It’s considered ‘best practice’ for organizations and individuals to use a paper shredder and similar devices to avoid identity theft and fraud.
ELIMINATING CLUTTER AND FIRE HAZARDS
Piles of papers cause clutter and increase the risks of fire. Offices need to constantly get rid of these papers as part of an organization-wide records management system. Many offices purchase office shredders and designate an employee to take care of the proper disposal and destruction of paper documents. However, tapping 3rd party shredding services is the more cost-effective approach because it doesn’t require capital investment, maintenance cost, and service calls.
So there you have it, four main reasons why we need to practice proper disposal and destruction of paper documents. Having a shredding machine or document destruction service is truly important. Shredding paper helps to keep us in compliance with the law, to protect forests, to prevent identity theft, and to rid clutter and fire hazards.
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